Dams Safety NSW Board Meeting No 19
14 September 2021
Location: Online via Microsoft Teams
Time 9.30am to 1pm
Invitees - Ross Carter (Chair), Alex Fisher (Deputy Chair), Shane McGrath, Rob O’Neill, John Stacpoole, Chris Salkovic, Margaret Hynes, Jacqui Page (Secretariat), Asim Chohan, Jason Porter, Michelle May, Akber Akber, Peter Boyd
Minutes: Jacqui Page
Apologies: Nil
| Item | Decision and Action |
|---|---|
| 1 | Meeting open 1.1 Appointed members only 1.2 Acknowledgement of country and welcome 1.3 Apologies - Nil. 1.4 Conflicts of interest/ Disclosures No conflicts or disclosures were submitted. Action 20211409-01: Management team to update register with recommended changes from members. 1.5 Previous minutes and actions Members accepted minutes for June 2021 and July 2021 meetings. . |
| 2 | Strategy/Stakeholder Matters for noting 2.1 Annual Report Margaret Hynes presented the draft annual report. Members requested further refinement to the annual report before being sent for final review. Members acknowledged the work that had gone into the annual report. Action 20211409-02: Management team to update annual report with recommended changes from members. Action 20211409-03: Management team to send updated Annual Report to members out of session for final review. 2.2 Information security update Michelle May provided an update to members on the information security review. DSNSW to continue to monitor the requirements of our stakeholders and the Critical Infrastructure Centre. Presentation noted by Members Action 20211409-04: Management team to explore what information is appropriate for publication. 2.3 Reflections on mining industry action on dams safety Member, John Stacpoole presented Tailings Dams - a 4D perspective to members. Presentation noted by Members. Action 20211409-05: Management team to distribute to members John’s presentation - Tailings Dams a 4D perspective to members.
Action 20211409-06: Management team to consider how the dynamic nature of tailings dams fit within our regulatory framework. Update at next meeting. 2.4 Consultation on proposed regulation amendments Peter Boyd presented an update on the consultation on proposed regulation amendments. Noting that the two information sessions went well, key themes were emerging, and a number of submissions had already been received. Action 20211409-07: Management team to co-ordinate out of session meeting with Members to discuss proposed regulation amendment recommendations. |
| 3 | Governance Nil |
| 4 | Operations Matters for Noting 4.1 CEO Report Chris Salkovic presented the CEO report. Presentation noted by Members. Action 20211409-08: Management team to upload NSW EPA and Resource Regulator MoUs into shared folder for members to access. 4.2 Key Performance Indicators and projects Chris Salkovic presented the key performance indicators and projects. Presentation noted by Members. 4.3 Detailed operations update Asim Chohan presented the quarterly detailed operations update. Presentation noted by Members. Action 20211409-09: Management team to include a final slide at the end of each future detailed operations update which summarises conclusions drawn from data and any proposed actions. 4.4 Capability maturity assessment update Asim provided an update on the capability maturity assessment. Presentation noted by Members. 4.5 Dams above safety threshold Jason Porter provided an updated on the dams above safety threshold. Presentation noted by Members. 4.6 Classification of non-compliances Akber presented DSNSW’s proposed risk-based approach for audit non-compliance classification/grading and highlighted that DSNSW will be taking proportionate action against non-compliance as per the DSNSW regulatory response pyramid. The project will be run on trial basis and reviewed in 6 months. Action 20211409-10: Management team to adjust non-compliance framework presented with recommendations from members including a three category approach (material – major, material – minor and non-material). |
| 5 | General Business Action 20211409-11: Management team to investigate holding Strategic Workshop virtually. |
| 6 | Meeting Finalisation 6.1 Review actions taken 6.2 Meeting evaluation, by Alex Fisher 6.3 Next meeting – Friday 5 November 2021 Closed at 1.30pm 6.4 CEO 20/21 performance review and draft 21/22 performance plan (Appointed Members only) |