Dams Safety NSW Board Meeting No 26
26 July 2022
Location: Virtual
Time: 9:30am - 11:00am
Attendees: Alex Fisher (Deputy Chair), Shane McGrath, Rob O’Neill, Julie Garland McLellan, Chris Salkovic, Margaret Hynes, Peter Boyd, Kristina Resanceff, Jacqui Page (secretariat)
Apologies: Ross Carter (Chair), Jason Porter
Declarations of interest: Alex Fisher’s conflict of interest declaration updated in register.
| Item | Discussion and actions |
|---|---|
| 1 | Meeting open 1.1 Appointed members only 1.2 Acknowledgement of country and welcome 1.3 Previous minutes and actions Minutes accepted with no amendments. Members requested that the actions table be updated to reflect the current status of outstanding items. Action 202226-01: Management team to update commentary of outstanding actions and ongoing items and provide members with an update at next meeting. |
| 2 | Strategy/Stakeholder Matters for Decision 2.1 Strategic risk deep dive – Dam Safety NSW not able to increase dam owner capability to meet their obligations. Peter Boyd presented the strategic risk deep dive - Dams Safety NSW not able to increase dam owners capability to meet their obligations. Members provided feedback on the strategic risk and challenged the management team to undertake a more strategic and deeper review of the risk. Action 20222607-02: Management team to undertake a deeper review of the risk and update risk register to reflect changes, including those recommended by members. Decision: Members approved the DSNSW Strategic Plan 2022-27 with some minor adjustments. 2.2 Draft Annual Report - Kristina Paper taken as read. Members provided feedback on the Annual Report’s outline. Noting the timeframes and the outline to meet legislative requirements. Decision: Members approved the outline of the Annual Report with minor amendments. Action 20222607-03: Draft Annual Report to be presented at September meeting. |
| 3 | Governance N/A |
| 4 | Operations Matters for Decision 4.1 S5 order – Gazetting of declared dams - Chris Paper taken as read. Action 20222607-04: Management team to consider what we publish (ie gazetted declared dams and planned/pending declarations). Action 22022607-05: Management team to send s.5 Order to A/Chair for signing. Action 22022607-06: Management team to consider increasing frequency of gazetting declared dams and publishing of declaration decisions following meetings. Decision: Members approved the summary of proposed changes to the gazetted list of declared dams and agreed that the A/Chair sign the s.5 Order for Declared Dams Order 2022 reflective of the proposed changes. Matters for Discussion 4.2 Operational process for review of risk reports Deferred to next meeting in September.
4.3 Preliminary discussion on new dashboard Paper taken as read. Action 20222607-07: Management team to develop reporting dashboards (routine, operational and strategic as appropriate) based on current reporting and information presented. Matters for Noting 4.4 Governance and Management documentation reviewed and included in the Dams Safety NSW Governance Framework Deferred to next meeting in September. 4.5 CEO Report Paper taken as read. CEO provided an update on staffing. Members noted that the new on-line course “Surveillance of embankment dam” has received great participation from dam owners in first month. Action20222607-08: Management team to provide members with a status update on Dams Safety Annual Standards Reports received at next meeting. 4.6 Keys performance indicators and projects Paper taken as read. |
| 5 | General Business Margaret Hynes advised that the itinerary for the October meeting had been finalised and it would be circulated to members for feedback. Action: 220226-09: Management team to circulate to members the itinerary for the October meeting. |
| 6 | Meeting Finalisation 6.1 Review actions taken 6.2 Meeting evaluation by Rob O'Neill 6.3 Next meeting – Next meeting to be virtual on 6 September 2022. |